"We have over a thousand users utilizing the application and hope to continue to increase that number as our organization grows. In both time and material and managed project environments, TimeConsultant give us the ability to obtain numerous meaningful management reports in a variety of presentations - from key revenue reports by client, group and division to production reports by account manager, etc. The application is quite flexible in allowing for a variety of user defined cost factors that can result in meaningful margin reporting in a variety of formats as well."
Michael Hlinak - inVentiv Clinical Solutions
Many organizations have the following challenges within departments, teams and groups across the company;
The Time and Expense reporting process is drawn out over a period of 2 days or more
It is difficult to manage communication between branches, virtual offices or divisions
The approval processes are non-existent, or very informal.
Duplications of data entry into the current project management, payroll and accounts receivable systems.
Error correction is frequent and costly.
Difficulty in tracking project budgets, costs and profitability.
Unable to locate the right resources with specific skill sets and their availability.
Management does not have easy access to critical information such as: client profitability, project profitability and revenue.
Needed improvement in client relations through approval, reporting and communications
Simplification and Automation
Current clients have reduced the time and expense entry and collection process time from 2 days to a few hours. Automatic emails can go out to employees that have not yet submitted a timesheet.
Elimination of paper time sheets
Approvals by clients and managers can be accomplished on-line, with rejected time sheets returned to the employee automatically.
Elimination of duplicate data entry
Time and billing information can be transferred to accounting and payrolls systems directly, eliminating duplicate data entry.
Some companies have justified the purchase of Time Consultant solely on the elimination of invoicing and billing errors. With an interface from Time Consultant to the Accounts Receivable system, hours-billed data entry mistakes are eliminated,accelerating revenue streams.
Eliminate hours-paid data entry mistakes in the payroll system. With an interface from TimeConsultant to the payroll system, hours-paid data entry mistakes will be eliminated.
Skills can be searched and employees’ schedules can be viewed to help eliminate “bench time”.
Management can easily and quickly view accurate, timely and complete reports from simple expense and time per client, project and/or employee to revenue and profit by client and/or project.
Time Consultant eliminates the need to re-enter data, greatly reducing manual errors.
Time Consultant is a web based time, expense and billing solution for large and small organizations. It also includes the ability to track projects, skills, schedules, candidates and resumes and run over 100 reports. It includes seamless integration with your ERP, Accounts Receivable and/or Payroll applications, streamlining the complete process. It is available anytime and anywhere the Internet and a browser is available, eliminating the need for duplication of data entry in multiple systems.
With Time Consultant:
Save Time with Automatic Timesheet Reminders - Administration of timesheet and expense report collection nationally and globally is reduced using automatic email reminders for both the employees and approvers.
Access to Important Data with Real Time Reporting - Management can produce accurate and timely reports with instant access to critical employee and project time from all branches, teams and divisions.
Manage Resources - Search a comprehensive resource skills matrix database and schedule to review the knowledge and expertise of your staff and their availability.
Set up Budgets by Project - Set budgets thresholds on hours, costs and billings for automatic notifications and reporting.
Users can enter in time easily and quickly from anywhere using an Internet browser. Several different timesheet formats are available and notes can also be entered on timesheets (daily/weekly/optional/required). Approval is also easy as a manager can view all timesheets to approve on one page. Automatic reminders can be set up to remind employees to submit their time.
Expense entry is also easy, as expenses can be billed specifically to a project and can be given a specific description. Per Diem amounts can be entered and assigned by project or client if needed. Users can define currency and convert to local home currency, show how expenses were paid by default or by entry, capture Tax amount separately. Managers can view all expenses to be approved on one page. Attachments can be made either to the complete expense report or by line item.
Project status can be accessed from remote locations as management rollup reports will give you up-to-the-minute estimates of project completion. Automatic emails go out when project budgets are exceeded or reach a pre-defined threshold. Budgets may be used to restrict time entered against a project. Adding projects and assigning employees can be accomplished in a matter of minutes. Employee utilization reporting can be easily viewed, showing non-billable activity detail.
Invoices can be generated based on time and expenses that have been submitted by employees by project. Invoices include bill rate changes for an employee, support for daily bill rates and can be sent via email straight from TimeConsultant. Groups of invoices can be batched for printing, emailing or exporting to an accounting system. Invoices can also be generated for fixed price projects while still tracking actual hours worked.
PTO (Paid Time Off)
Vacation tracking will track your employee’s accrued vacation, personal time, sick time, bereavement leave, snow day - Any paid time off can be tracked. Administrators load business rules into TimeConsultant initially, moving forward the system will maintain the balances for each employee based on your rules. Rules may specify the number of days/hours to be accrued per year, when these days/hours are available, can the balance run into negative, can the days be moved forward into next year.
Candidates, Resumes, and Skill Tracking
Time Consultant allows for the entry of resume and skill set information on-line and the ability for managers to search on these skills. Managers can also send a document to a candidate, perform an attachment search, enter candidate's salary requirements and keep a detailed workflow of each candidate through the recruitment process.
TimeConsultant can quickly and easily transmit data to accounting and payroll systems. Integration is available with other corporate systems and can be tailored to meet an organization's specific requirements. Interfaces exist with the following systems; Ceridian, MAS90, QuickBooks, ADP and Power Pay.